The Value of Employee Options

  • 10.12.2015

One question almost all founders will run into—whether at the time of incorporation, when hiring their first employee, or just before raising the first round of financing—is how to structure the option pool and create incentives for employee recruitment and

often find themselves in a fierce battle for talent, pitted against bigger, cash-flush companies that can higher salaries than can afford to pay. This is why equity incentives—in the form of —are so popular from a recruitment perspective. They create a mechanism for the employees to participate in the growth of the company, aligning incentives and interests. 

A is a contract between the company and an employee, consultant, advisor or other service provider. It allows the individual to buy a certain number of shares of at a fixed price, called the . The right to exercise the will vest—typically, a four-year with a one-year cliff period. So initially, the holder cannot exercise any of the shares, but the number of shares that become exercisable will increase over time as long as the individual continues to provide services to the company. The holder of an is not a shareholder until the is exercised—until that time, the holder cannot vote on the shares and is not entitled to paid on the shares. 

The of an is typically set at the fair market value as of the time of the . This price is fixed—so even though the value of the may increase, the holder gets to buy the shares at the earlier, lower fixed price. This is the key advantage of an —the individual gets to wait and see how the company does before paying anything to buy the shares. It’s a case of optimistic capitalism. 

Types of

There are two types of compensatory in the US: incentive  (ISOs) and non- (NSOs). Companies can ISOs or NSOs to their employees, but cannot ISOs to non-employees. Therefore, companies can only give NSOs to contractors and consultants, advisors and non-employee directors. Read more about ISOs and NSOs.

Protecting the

The plan, agreement or financing documents often have several employer protection provisions, including a if an employee wants to sell his or her shares, drag-along rights in connection with the sale of a company, and repurchase rights for that is exercised early and remains unvested at the time of an employee’s termination. 

Recently, the window in which employees can exercise after termination has received a lot of attention. In a typical case where an employee voluntarily leaves or is terminated without cause, companies provide a one- to three-month window after termination to exercise the

The Golden Handcuffs

With a one- to three-month window for an employee to decide whether to exercise, what does that window really mean for the employee, particularly when leaving a private company with no IPO or exit on the horizon? 

Inadvertently, employees might find they are bound by these golden handcuffs: either leave without exercising the and lose the upside entirely; exercise and get a lower return than anticipated; or lose all their money if the company fails entirely. Employees can only exercise if they have the cash (a big “if”) to pay not only the , but potentially also any Alternative Minimum Tax (AMT), i.e., the amount of (i) the fair market value of at time of exercise minus (ii) the . For many employees, that means selling the shares in the secondary market or back to the company in order to pay these obligations (which would be a disqualifying disposition and result in loss of the more tax-favorable ISO status). Companies sometimes block the secondary market sale through exercising their transfer restrictions, so effectively employees can only sell back to the company. 

These golden handcuffs, then, can benefit the company by:           

  • Improving employee . Walking away with nothing or having to sell under restricted conditions can make it costly for an employee to leave, especially after putting years of work into a company that may have even gained significant value. In a market with fierce competition for talent, a company might think that such an incentive to get employees to stay is a good thing. But remember, this may not be the most effective tool to motivate highly talented employees to stay, and no one wants dead weight around, right?

  • Less of . If the are not exercised, they go back into the pool and become available for re-, so the current shareholders incur less over the long term.

Releasing the Handcuffs

Especially at a time when private companies are delaying exits and valuations are going through the roof, it may seem unfair that an employee who leaves a company does not have a real choice when it comes to exercising . Some companies have addressed this unfairness by: 

  • Extending the exercise period. Quora, Pinterest, Coinbase, Asana and other companies have chosen to extend the period for employees to exercise their , giving them years instead of months after they leave to decide whether to exercise. This allows employees some flexibility.

    But no matter how much time an employee gets, ISOs will convert to NSOs 90 days after employment ends if the are not exercised before then. Still, having an NSO is better than nothing, and, may be no different in practice from having an ISO. (Check out this blog post on employee equity.)

  • Permitting early exercise of . Some companies have started to give employees the choice to exercise early, soon after the . This means that the between the and the fair market value is not as high, lowering the AMT amount.

Both of these scenarios can get complicated. For example: 

  • As a company grows, it usually relies on shares coming back into the pool when employees leave, either because the haven’t vested or haven’t been exercised at the time of termination. With an extended period for exercise, the company can no longer rely on these shares becoming available, and might have to increase the size of the pool (typically between 10%-20%) to make available to new employees. That would mean additional for everyone.

  • From an employee perspective, the extended exercise period sounds like a good deal. Even better in the case of an exit, right? Not always. With many more private companies acquiring other companies in -for- deals, the acquirer will also have to agree to assume the extended exercise period. Sometimes, honoring the extended period could mean adverse treatment for the acquirer, to which it might not agree.

  • Even if employees have the right to exercise early, they will still have to pay cash to exercise the . They will also have to exercise before having a full chance to evaluate the company’s future prospects. So early exercise of the can often be a gamble, since there is always a risk of failure, particularly at the early stages.

  • risk becomes critical to exercise decisions in later stage companies, and particularly early exercises. For a later stage company where valuations are running up quickly, there could be value to an employee in exercising early to start the clock on a long-term holding period. AMT or other tax liabilities can often come due at the time of exercise or within the next year, and due to lock-ups and other transfer restrictions, or a delay in the company’s ability to launch its IPO, employees will end up unable to sell to cover these anticipated tax liabilities.

  • Finally, companies often underestimate the amount of additional administrative overhead with early exercise . Employees may want or need to file , will need to be cut, tax filings may be required, the will become more complicated and the company will need to remember to repurchase any unvested shares if the employee is terminated before the shares are fully vested. All of these hurdles can be handled, but companies need to be aware that they may need to invest additional resources in administrative overhead to take care of them.

Blog contributed by Eric Hanson